Our core principles that provide the basis for the Keep Kids Safe at School™ attendance messaging systems are; to help ensure the safety of children, to provide schools with a powerful tool to combat truancy, to improve school communication with parents, guardians and pupils, to reduce the cost of school administration, and to give peace of mind to parents/guardians.
Keep Kids Safe at School is a software solution that works in conjunction
with a school’s existing registration systems, either manual or computerised.
The externally hosted software analyses registration data, records absences
and automatically alerts parents/guardians that their child is not in school
using SMS text messaging, Automated Voice Broadcast and Email. The system also
incorporates a bulk messaging function for communicating with user defined
messaging groups, for instance, sports teams, orchestras, PTA members etc.
External software hosting accessed via an internet connection, doesn’t
require any space on the school server
Multiple User logins with user defined access privileges
Easy to operate, user friendly interface for manual registration data input
Straight forward integration with existing software systems for computerised
registration and contact database data transfer
Capacity for up to 10 registrations each day
Easy to set up automated SMS text messaging, Voice Broadcast and Email absence
alerts
Capacity to receive inbound SMS and Email
IVR platform to screen incoming calls and record messages from parents responding
to absence alerts
A comprehensive absence data analysis and reporting system
An easy to configure bulk and group messaging function
Child safety via real-time absence alerts to parents/guardians
Peace of mind for parents by ensuring they are aware of their child’s
whereabouts
A genuine deterrent against truancy
A comprehensive reporting system that allows schools to easily analyse trends
in absence across time frames, classes, subjects, year groups, learning streams
and faculties etc
A powerful tool for communicating with parents and pupils via the bulk SMS
text messaging function. For instance, if the school boiler broke down and
the school had to close it would take only a matter of minutes to send a bulk
message to every parent in the school database informing them to keep their
children at home
Cost and time savings by reducing the amount of time administrators spend on
the telephone contacting parents/guardians about absences
Our system is designed to be flexible in order to meet the needs and preferences
of different schools. It can easily be configured in many different ways to
optimise the benefits to the individual school. Below is a simple example of
how the system can be set up and used:
Registration data is recorded using Capita Sims
Keep Kids Safe then uploads the data from Sims and records absences in a report
that can be viewed from a desktop PC
The system then automatically sends all the parents/guardians of the absent
children a school approved, preset text message. If a child’s parents
do not have a mobile phone the system will send either an automated voice recording
or an Email
E.g.
“Dear [parent/Guardian] it has been noted that [Timmy] was not present
at registration a few moments ago, could you please call 0114 1234567 to confirm
this is an authorised absence”
The incoming call is directed to a IVR platform that screens calls
allowing parents to leave a message for authorised absences and directs them
to the truancy officer for unauthorised absences
The truancy officer can check the messages on the system to make sure all absences
are correctly accounted for
Imagine a scenario where Year 8 are out on a school trip but their coach is
stuck in traffic and they won’t return to the school at the scheduled
time
One of the teachers supervising the trip calls the school and informs them
that they will be late giving a revised ETA
An administrator can then send a group message to all the parents of children
in Year 8 informing them that their child will be late back from their school
trip and when they are estimated to return
This whole process could be completed in 2-3 minutes. Even if a Year 8 messaging
group had not already been set up it would only take a couple of minutes to
prepare on the system
Why not try the system for yourself? We offer an obligation free three-month
trial.
